Workflow automation for property management companies.
Maintenance requests by text, vendors coordinated over WhatsApp, lease renewals in a spreadsheet, and tenants asking for updates nobody has. We build the operating system that runs requests, vendors, renewals and communication for portfolios of hundreds or thousands of units.
Sound familiar?
- Maintenance requests arrive by text, call and email. Some never get logged
- Vendor dispatch is a chain of messages and nobody knows who quoted what
- Lease renewals are tracked in Excel and found when they're already late
- Every tenant update is a manual reply; the same question answered forty times
- Owners ask for numbers that take a day to assemble
What the system automates
1. Tenant request portal
Requests are logged once with photos and details, no more screenshots of texts.
2. Maintenance triage & dispatch
Requests are routed by urgency and trade, vendors assigned, and tenants notified at each step automatically.
3. Lease renewal pipeline
Every lease counts down; offers, reminders and paperwork go out on schedule, not when remembered.
4. Owner reporting
Occupancy, open work orders and arrears are live numbers, not an end-of-month assembly job.
5. Communication log
Every message to and from a tenant is on their record, anyone on the team can pick it up.
What we'd build
A typical build is a Property Operations & Tenant Management System: tenant portal, maintenance triage with vendor dispatch, renewal countdowns and an owner-facing dashboard, connected to the accounting package you already use.
Every request has an owner and a status. Renewals go out on time. Tenants and owners stop chasing you.
The services behind it
Running this on spreadsheets and inboxes?
Show us how the work moves today. We'll tell you what can be automated and what we'd build: fixed scope, fixed price. Reply within one working day.