Workflow automation for recruiting firms.
Candidate intake by form and email, screening done one resume at a time, matching held in recruiters' heads, and client updates assembled by hand. We build the recruiting operations system that runs intake, screening, matching and client reporting for firms doing recurring placements.
Sound familiar?
- Candidates arrive from ten channels and get screened by whoever opens them first
- Matching a candidate to a role depends on which recruiter remembers them
- Client submissions are tracked in a sheet that goes stale within a day
- Candidates who'd be perfect next month are never heard from again
- Clients ask for pipeline updates that take an hour to compile
What the system automates
1. Candidate intake & screening
Every applicant is structured, screened against the role and queued, not left in an inbox.
2. Matching engine
Open roles surface qualified candidates from your whole database, not just the ones someone remembers.
3. Submission tracking
Every candidate sent to a client carries its stage, submitted, interviewing, offer, visible firm-wide.
4. Client portal
Clients see their roles, their candidates and where each stands without asking for an update.
5. Re-engagement
Dormant candidates are re-surfaced when a matching role opens instead of being lost.
What we'd build
A typical build is a Recruitment Operations CRM: intake that screens for you, a searchable candidate database with real matching, and a client-facing pipeline where every submission's status is live.
Faster submittals from a database that works for you, and clients who can check status themselves.
The services behind it
Running this on spreadsheets and inboxes?
Show us how the work moves today. We'll tell you what can be automated and what we'd build: fixed scope, fixed price. Reply within one working day.